Paula Darch 6 June 2016 4 min read

Intranet Software: Beginners Guide to Making it Happen

Intranet Software: Beginners Guide to Making it Happen

If you are looking to plan your intranet software, this hopefully means all of your hard work in researching your intranet options, understanding your end users and calculating your ROI has paid off and your business case has been approved by your senior sponsor. This is a great achievement and you are now ready to start embarking on the next stage of your intranet journey.

No matter what intranet software solution you have opted for, you will still need to project plan to ensure intranet success. If you would like to see our intranet software in action just book a demo with one of our intranet experts.

Your project plan should be one that is developed in collaboration with your preferred supplier but I'd recommend you think about the following points and how you can incorporate them into your own schedules.

How to make your intranet software happen:

  1. Don’t jump into the design and layout first! This maybe the area colleagues are focussing on but a methodical approach will give you the intranet you need, rather than one that looks amazing that has content shoe-horned in and whose order has no relevance to your business.
  2. When trying to work out what content and functionality are needed, make sure you make the time to hold an intranet requirement gatherings workshop. You may need to host one or several workshops, depending on your own unique business needs. This session will enable you to extract all of the information your business needs the intranet to host. You will leave the session with vast amounts of information.
  3. Before you start looking at layouts, make time for card sorting. This is a natural follow on from requirements gathering and enables you to group, sort and bring some order to all of the information gathered. It’s a good idea to make sure you have a representative from each business area involved here as this is the stage you start to make decisions about content groupings.
  4. Engage your intranet team. An intranet can’t succeed on its own. An enthusiastic, team is needed to ensure your intranet software is a success. Involve them at key stages and let them demo the intranet software.
  5. Take time to wire frame. Wire framing is a great way for you to see your vision come to life and also help you start to prioritise content and revisit functionality. Your supplier maybe able to help you with this if you haven’t done this before.
  6. What’s in a name? An awful lot of thought can go into naming an intranet. Think about your name and intranet design together.
  7. Finally, decide upon a launch date and stick to it!

I hope you have found these ideas useful. If you would like to see our intranet software in action, request a demo with one of our intranet experts.


Paula Darch

Paula is our marketing whizz and is passionate about intranet engagement and getting the most out of your intranet software.